When it is an office move, you need to plan well in a strategic manner. Your office can seem like a daunting room to tackle. The same goes for any sort of move preparation. The more time you give yourself, the less stress you will have. You must give yourself a chance to go through your papers and documents. You must know that one of the factors that any mover factors into the moving costs are weight. This is more so in any long distance move. You must take some time to purge what you can.
When you need help packing on your upcoming move, make sure to get in touch with a good office relocation company. A professional commercial moving company has the right amount of experience and flexibility to help you in a multitude of various ways. It is a full-service provider. Thus, it provides you with packing services that range from partial packs to full packs.
Here are some top tips to help you pack your office and get organized for your upcoming move:
Try to sort through everything
When you determine how to pack your office, you need to declutter fast. You might have a large number of files, bills, and other items. Try to take some time to sort through everything to determine what you don’t need. Pack the items that you need. You can shred the old files and papers that hold no value for you or your employees.
Consider putting any important documents aside
When you have any important documents, you can set them aside. This might include things such as any important tax documentation, passports, stock certificates, housing documentation, etc. You can take all these documents with you personally during the move process. At the time of packing and unpacking, things can get lost or misplaced. Make sure that you keep anything important with you. It might take some stress off your shoulders. Also, you will be ensured about the whereabouts of your items.
Try to take photos of the back of your computer
At the time of determining how to pack your office, if you have any sort of a desktop computer, you might need to take it apart. You might have put it together with a while back when cords get put into boxes. If you want the mess, take photos of the back of the computer. Thus, when it comes time to plug everything back in, you will know where each cord goes, and what each cord is for.
Consider thinking about carrying
You might have hired a mover for your upcoming local move. When you’re packing, try to keep in mind what you are carrying. Make sure that all your papers and files are placed into smaller boxes. Bankers boxes are good options for packing up papers. At the time of taking a number of those boxes to get everything packed up, they are easy to carry.
Try to disassemble everything
When determining how to pack your office, make sure to take think about disassembly. When the large items come in pieces and need to get assembled in the room, it may need them to be disassembled to move. You should also consider cheaper press-board desks. At the time when you may have only needed a cheap desk, it doesn’t take much for them to break or get damaged during transportation.
Try to empty out the file cabinets
When you determine how to pack your office, ensure that you have emptied the file cabinet. Files are pretty easy to carry when they are in smaller boxes, than in one large cabinet. Bankers boxes are a smart way to transport any files during your move instead of leaving your file cabinet full.
Try to list your most critical items
At the time of moving, you should focus only on the high-level categories of what you have and use in your office on a regular basis.
Create a Space Plan beforehand
You can pull out some graph paper and draw out a map of the room that you’ll inhabit. You can start assigning a home to each of your critical pieces. This step will help you visualize the space and plan accordingly.
Try to pack smart
You should label where things will go in addition to a description of the contents that lie within. The moment you get to the new location, you can open the boxes you need to first by where they’ll live.
Mark ‘Critical’ Boxes
Make sure to label six boxes with the following:
- Supplies
These are the back-up materials that you use in your regular work. You need to keep in mind that supplies are things that are ‘used up’ amidst the course of your work. - Tools
These are the items that you need to use to do something else. It can involve splitting hairs, tools. - Books or References
This category includes hard case resources. - Electronics
There is no doubt that offices have become more tech-savvy these days. Thus, this box may just replace the one above. This box would include all of your electronic items and chargers that are pretty much used in your office. - Current Office Files
When you don’t distinguish your files into categories, you need to consider some categories at the time of sorting your files. These include Action, Dailies, Quick Reference, Resource/Information, Vital/Permanent/Legal, Personal and Long Term/Archival, etc. - First Box
You can put everything in here that you need to have to set up each room. These are the items that you need first when you reach your new office.
Get rid of unnecessary stuff
You must sort, purge and assign things. This sequence is just the right one. You can contain these items in appropriate areas and locations and then. You can equalize those spaces periodically to maintain your capacity.
Following the above guidelines, you are bound to make a smart and safe office move.
